Guide Organization Preparation Workbook

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The fee for application processing is typically enclosed with the application or paid on-line. The extension fee is typically submitted with the application. Payment is accepted in both Canadian and US currency. Check boxes are provided on the first page of the application to document how payment is made.

Payment can be made by:. It provides a wealth of information in an easy-to-use format. It includes information on the history of the CYC certification effort, characteristics of certified practitioners, the testing and application process, forms, costs, and sources for a wide variety ofarticles, publications, and professional development supports useful to CYC practitioners working in any setting.

The sections on test preparation and the professional portfolio offer sample exam questions and portfolio responses. The workbook is in response to the need for a one-stop source of information that addresses applicant questions and needs. Whether you are preparing for testing, completing an application, or simply exploring how to improve your CYC knowledge and skills, this workbook is designed for you. CYCCB offers monthly webinars to help practitioners answer questions regarding the application process.

Practitioners can register for a webinar electronically. Colleague References and the Supervisor Assessment provide a method for verifying that a practitioner is able to incorporate critical knowledge, skills and ethical considerations into daily practices. The forms are unique to each certification level. These forms are typically mailed or scanned to the CYC Office separately from the application form. This method is used to encourage people submitting reference information to respond honestly without fear that the information submitted will be shared with the applicant.

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Information submitted on Colleague Reference and Supervisor Assessment forms is not shared with the applicant and is only made available to CYCCB staff processing the application. It is helpful to check back with your colleagues and supervisor to verify that they have filled out the forms and submitted them to CYCCB. When the Office reviews your application, a notice will be sent to you verifying the documents that have been received.

It is the responsibility of the applicant to follow up with colleagues and supervisors to assure submission of the forms. A check box is included on both the Colleague Reference and Supervisor Assessment where the person submitting the form recommends that the applicant be certified. In some cases the Office may contact the applicant and request that additional Colleague References or another Supervisor Assessment be submitted.

This additional documentation will be considered by the application review team. Applications receiving negative recommendations are typically reviewed by the CYCCB Board before being fully-certified. Portfolio completion is only required at the Professional Level.


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The Electronic Portfolio is designed to demonstrate competencies that cannot be assessed by the certification exam, the supervisor assessment or the colleague references. These competencies require practitioners to reflect on their practice and assess their strengths, weaknesses and plans for on-going professional development. The portfolio is a place for the practitioner to document this reflection and information about their practice.

These are written on the Portfolio Template MS Word file and sent as an email attachment to the This email address is being protected from spambots. The office assigns the portfolio to two portfolio assessors for review. The portfolio reviewers are CYC-P certified professionals who have significant experience in the field; many work in academic settings. Each reviewer reads the entire portfolio, assesses each activity, and uses the last page of the Portfolio Template to report their findings. If a portfolio does not meet the stated assessment criteria the reviewers provide notations as to which sections are in need of revision.

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They also provide explicit feedback and suggestions. The applicant then makes changes to the portfolio and resubmits their portfolio. When all the items are approved by both assessors, the portfolio is considered complete. Coaches: For some practitioners the portfolio is a significant hurtle. CYCCB offers practitioners access to coaches who can help them through the process. These coaches are assigned by the CYC Office if a practitioner requests one or when a portfolio has not been approved after two rounds of resubmission.

Coaches typically work with applicants by phone or webinar, meeting on a weekly or biweekly basis. Certified practitioners document completion of foundational training in the five 5 CYC competency domains.

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Hours are documented as clock hours. The number of hours required in each domain varies with certification level. List training here where the content is clearly relevant to CYC practice but is not clearly aligned with a specific competency domain or hours listed in addition to the number of hours required in any of the competency domains.

When possible it is best to include more hours in each domain than the minimum number required. This will save time if any of the items included are not accepted by the application review committee. It is helpful to compare the title of the training and its content i.

This will help you determine which certification domain best fits the content. Guidance training at the Entry Level must have been completed within a year of the date the application was filed.

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Training and college courses can only be counted in one competency domain. For instance, completion of a 3-credit college level child development course typically includes 48 classroom clock hours. This course would be included in the Applied Human Development competency domain. The course would fully meet the 20 hour minimum requirement for that domain. The additional 28 hours cannot be applied to another competency domain. An exception is made for training and courses that provide a certificate or other evidence that the content spans multiple competency domains.

To qualify, the certificate must list competency domains recognized by CYCCB and delineate the number of hours completed in each competency domain. Training history is listed in the grid provided on the application organized by CYC competency domains. The following are documented for each training attended:. These are expressed as clock or actual classroom hours. Documentation is included to verify that the applicant completed the training claimed. CYCCB accepts a wide range of supporting documentation including:.

Training record provided by an employing organization. Some type of evidence is included that verifies that the record is an official document issued by an employer. This can be a letter from a supervisor or administrator stating that the record is issued by the employer, or can be a company logo printed as part of the record. In some cases the Office may contact the employer to verify the record.


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  4. Certificates of completion. Most conferences, web-based and live seminars, and training venues provide certificates of completion documenting participation and completion. Letters confirming attendance from the training provider can also be accepted. In some cases the Office may request additional information to verify the authenticity of a certificate or may contact the issuer of the certificate.

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    College Transcript. The transcript must be issued by a regionally accredited college or university approved to grant degrees. CYCCB will accept a copy of the transcript if it is legible and clearly includes the name of the applicant and issuing institution. Only courses which receive a passing grade can be counted. CYCCB reserves the right to request a certified copy of the transcript, if necessary. One college credit hour is equal to 16 contact hours in most US institutions of higher education. This conversion formula varies in Canadian institutions.

    CYCCB certification includes a requirement for individual membership in a professional association.

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    No one but Ben knew that his life insurance policy was in a box in the closet or that the car title and deed to the house were filed in his desk drawer. Ben never expected that his wife would have to take over. His lack of planning has made a tough job even tougher for Shirley. The answer to this question may be different for every family. Remember, this is a starting place.

    You may have other information to add. For example, if you have a pet, you will want to include the name and address of your veterinarian. Include complete information about:. There are many different types of legal documents that can help you plan how your affairs will be handled in the future. Many of these documents have names that sound alike, so make sure you are getting the documents you want.

    Also, State laws vary, so find out about the rules, requirements, and forms used in your State. Wills and trusts let you name the person you want your money and property to go to after you die. Advance directives let you make arrangements for your care if you become sick. Two common types of advance directives are:.

    You may want to talk with a lawyer about setting up a general power of attorney, durable power of attorney, joint account, trust, or advance directive.


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    Be sure to ask about the lawyer's fees before you make an appointment. You should be able to find a directory of local lawyers on the Internet or at your local library, or you can contact your local bar association for lawyers in your area. Your local bar association can also help you find what free legal aid options your State has to offer. An informed family member may be able to help you manage some of these issues. Getting your affairs in order can be difficult, but it is an important part of preparing for the future, for you and your loved ones.

    It is important to gather as much information as possible to help ease the process. Here are a few questions that you may have and some answers that can help.